Privacy statement for job applicants

The controller of your personal data is the following legal entity:

Order of Flemish Bars

Staatsbladsstraat 8, 1000 Brussels

Ondernemingsnummer: 0267.393.267

The OVB also covers its bodies, i.e. chairman, members of the board of directors and committees and working groups.

In case you have any questions about the processing of your personal data, you can always contact us

• via e-mail: info@advocaat.be
• by phone: +32 3 337 54 70
• by post to the above address, stating "Privacy"

The OVB has appointed a Data Protection Officer or Data Protection Officer pursuant to the GDPR. The Data Protection Officer can be contacted at dpo@ordevanvlaamsebalies.be.

We process your personal data for one or more of the following purposes:

• Recruitment; and
• Dispute management.

Below you can find which personal data we process for each purpose, why we process it, how we obtain it, how long we keep it and with whom we share it.

Recruitment

For the purpose of recruiting new staff members, we may process your personal identification data (name, address, e-mail address, telephone number), personal characteristics (date of birth, place of birth, gender, language, nationality, marital status), information about your education and training (diploma, university, graduation degree), information about your profession and job (position, professional experience) and any other data you communicate or provide to us during the application process.

The processing of these personal data allows us to fill vacancies for employees and workers (including job students) and to maintain a database for future vacancies.

The legal basis for processing your personal data is the conclusion of an employment and service agreement with you (Art. 6, §1, (b) GDPR). If we carry out reference checks or wish to include you in our database for future vacancies, we will ask for your consent (art. 6, §1, (a) GDPR).

We obtain this personal data directly from you when you apply for a job with us.

For purposes of recruiting new staff, we keep your personal data for up to 1 year after filling the vacancy or concluding the application process (plus a 1-year verification period). Only if you have given your consent at the time of your application will we contact you for new vacancies for a period of 3 years. You can of course withdraw your consent at any time (for more information, see Rights).

We only share your personal data with third parties with whom we cooperate for the storage and management of our data also access to this personal data (Diplad and (other) IT/cloud providers).

Dispute management

For the purpose of managing possible disputes with job applicants, we may process your personal identification data (name, address, e-mail address, telephone number) and any other data relevant to the management of a (possible) dispute.

The processing of this data allows us to defend our legitimate interests in all forms of dispute resolution and to administer them.

The legal basis for processing your personal data is based on our legitimate interest to safeguard our (contractual and extra-contractual, legal and other) rights (Article 6, §1, (f) GDPR).

We obtain this personal data either directly from you or indirectly from third parties.

For dispute management purposes, we keep your personal data for up to 5 years after the expiry of the last deadline to appeal (longer if necessary, e.g. to comply with legal obligations) (plus a 1-year verification period).

We only share this personal data with third parties with whom we cooperate in the context of dispute management (external legal advisers) and with other parties if necessary (public authorities court and police services, bailiffs, debt collection agencies, banking and insurance institutions and our accounting firm). In addition, third parties with whom we cooperate for the storage and management of our data also have access to this personal data (Diplad and (other) IT/cloud providers).

We have implemented appropriate technical and organisational measures to ensure the confidentiality of your personal data and to protect your data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

We have entered into the necessary contractual arrangements with the third parties we work with and do not transfer your personal data outside the European Economic Area without ensuring that your data also enjoys an equivalent level of protection there.

You can always contact us to exercise the following rights:

• a request to access or rectify your personal data;
• a request for erasure of your personal data;
• a request to restrict the processing of your personal data;
• - to withdraw your consent;
• an objection to the processing of your personal data;
• a complaint if you believe that we are not acting in accordance with applicable data protection legislation. You can also lodge a complaint with the Belgian Data Protection Authority.

You can always contact us for this:

• by e-mail: info@advocaat.be
• by phone: +32 3 337 54 70
• by post to the above address, stating "Privacy"

We respect all rights relating to your personal data to which you are entitled under applicable law.

You may at any time exercise your right to object to the processing of your personal data in the context of dispute management, stating the reasons relating to your specific situation. OVB will stop processing your personal data unless it considers that there are compelling legitimate grounds which outweigh the interests, rights and freedoms you claim.

For identification purposes, we may ask you for a copy of the front of your identity card.

This privacy statement may be amended from time to time, within the limits of applicable data protection regulations. You can always access the most up-to-date version via the advocaat.be website.